Privacy Policy

Effective date: October 01, 2026

The journal Science and Technology of Kazakhstan, published by Toraighyrov University, is committed to protecting the personal data of authors, reviewers, editors, readers, and other users of the journal website.

This Privacy Policy explains what personal data are collected when using the journal website, submitting manuscripts, undergoing editorial and peer review procedures, and publishing materials, for what purposes such data are used, how they are protected, and what rights users have.

1. Data Controller

The controller of personal data collected and processed within the activities of the Science and Technology of Kazakhstan journal is:

  • Publisher: Toraighyrov University
  • Address: 64 Lomov Street, Pavlodar, 140008, Republic of Kazakhstan
  • Journal: Science and Technology of Kazakhstan
  • Email: nitk@tou.edu.kz

2. Personal Data We Collect

The journal collects only those personal data that are necessary for the submission, consideration, peer review, editing, publication, indexing, and archiving of scientific materials.

We may collect the following data:

  • Author data: first and last name; academic degree, academic title, and position; place of work, organization, unit, faculty, or department; country and city; email address; phone number (if provided); ORCID iD; brief biographical information (if provided); information on author contribution, research funding, and conflicts of interest; data contained in the manuscript, cover letter, and other uploaded files; correspondence with the editorial office.
  • Reviewer data: first and last name; place of work and position; country and city; email address; ORCID iD (if provided); area of scientific expertise; content of reviews, recommendations, and editorial comments.
  • Editors and Editorial Board members data: first and last name; academic degree, academic title, and position; affiliation; contact details; information necessary for performing editorial functions.
  • Registered users and readers data: username; first and last name; email address; organization and country (if specified); data provided during registration or subscription to journal notifications.
  • Technical data: IP address; date and time of website visit; browser and device information; cookies and similar technical identifiers; user actions on the website necessary for the functioning of the submission and peer review system.

3. Purposes of Data Processing

Personal data are used for the following purposes:

  • registration of users on the journal website;
  • receipt and processing of manuscripts;
  • organization of editorial consideration;
  • conducting the peer review procedure, including double-blind peer review;
  • communication with authors, reviewers, editors, and readers;
  • making editorial decisions;
  • preparing manuscripts for publication;
  • publication of accepted articles;
  • assignment of DOI and formation of publication metadata;
  • archiving and indexing of published materials;
  • fulfillment of publication ethics requirements;
  • prevention of plagiarism, duplicate publications, and other violations of academic integrity;
  • maintenance of editorial statistics and reporting;
  • ensuring website security and proper functioning of the electronic submission platform.

4. Legal Basis for Data Processing

The processing of personal data is carried out on the basis of:

  • the user’s consent during registration, manuscript submission, or participation in the work of the journal;
  • the need to perform editorial, publication, and contractual procedures;
  • compliance with the requirements of the legislation of the Republic of Kazakhstan;
  • compliance with international standards of publication ethics;
  • the legitimate interest of the journal in ensuring the quality, transparency, and integrity of scientific publication.

The journal processes personal data in accordance with the applicable legislation of the Republic of Kazakhstan, including regulations on personal data and their protection.

5. Transfer and Disclosure of Data

The journal does not sell, transfer, or disclose personal data to third parties for marketing or commercial purposes.

Personal data may be accessible only to the following categories of persons and organizations, within the limits necessary to perform editorial and publication tasks:

  • the journal editorial office and members of the editorial board;
  • reviewers involved in manuscript evaluation;
  • technical administrators of the platform and the journal publisher (Toraighyrov University);
  • DOI, indexing, and archiving services;
  • information systems necessary for the publication and dissemination of scientific materials;
  • government authorities, only in cases provided for by law.

During double-blind peer review, the editorial office takes measures to preserve the confidentiality of the identities of authors and reviewers.

6. Published Data

After an article is accepted for publication, part of the information becomes public and is published together with the article, including:

  • author’s first and last name;
  • institutional affiliation;
  • email address of the corresponding author (if provided by journal rules);
  • ORCID iD (if provided);
  • article title, abstract, and keywords;
  • funding information and conflict of interest disclosures;
  • DOI and bibliographic metadata.

Publication of these data is necessary for scientific identification, citation, indexing, and archiving.

7. Data Storage and Protection

Personal data are stored on secure servers and in information systems used by Toraighyrov University and the journal. Access is restricted and provided only to authorized personnel.

The editorial office applies appropriate technical and organizational measures to protect personal data against unauthorized access, loss, alteration, unlawful disclosure, or destruction.

Data related to published articles and editorial history are stored long-term to ensure scientific reliability and academic reporting. Other non-archival data may be deleted at the user’s request, provided no legal or ethical obligations prevent it.

8. Confidentiality of Manuscripts and Reviews

All submitted manuscripts are treated as confidential documents. The editorial office, reviewers, and other participants may not use or disclose the content of a manuscript before publication, except as necessary for editorial processing, plagiarism checks, peer review, or legal compliance. Reviews and editorial decisions are also kept strictly confidential.

9. Cookies and Technical Information

The journal website uses cookies and similar technologies to ensure account login, save user settings, operate the manuscript submission system, ensure security, and analyze technical performance. Users may disable cookies in browser settings, though this may impact website functionality.

10. User Rights

Users have the right to:

  • receive information about their personal data;
  • request access to or correction of inaccurate/outdated data;
  • request deletion of personal data if retention is not required by law, publication ethics, or archival obligations;
  • withdraw consent to data processing;
  • contact the editorial office regarding privacy matters via email: nitk@tou.edu.kz.

11. User Consent

By registering on the journal website, submitting a manuscript, or participating in the journal's work, the user confirms that they have read this Privacy Policy and agree to the processing of their personal data. Authors submitting manuscripts confirm that they have the right to provide co-authors' data and that co-authors are informed.

12. Changes to the Privacy Policy

The journal reserves the right to update this Privacy Policy. The current version is always published on the journal website.

13. Contacts

For any questions related to this Privacy Policy, please contact:

  • Journal: Science and Technology of Kazakhstan
  • Publisher: Non-commercial Joint Stock Company «Toraighyrov University»
  • Address: 64 Lomov Street, Pavlodar, 140008, Republic of Kazakhstan
  • Email: nitk@tou.edu.kz